Accessibility Tip: Email Accessibility Matters Too
Email is one of the most common ways people share information across the university. From announcements and event invitations to newsletters and updates, email plays an important role in daily communication.
Making emails accessible helps ensure that everyone—including people using assistive technologies—can read and understand the information being shared.
Why Email Accessibility Is Important
Accessible email design improves readability and usability for many users. People may read email on different devices, use screen readers, or scan messages quickly while managing a busy inbox.
When emails are well organized and easy to read, they are more effective for everyone.
Tips for Writing Accessible Emails
Use clear subject lines.
A descriptive subject line helps readers quickly understand the purpose of the message.Organize content with headings or short sections.
Breaking information into sections makes it easier to scan.Use descriptive links.
Link text should clearly describe where the link leads instead of using phrases like “click here.”Avoid large blocks of text.
Short paragraphs and lists make messages easier to read.Add alt text to images when possible.
If images are included in the email, provide a short description so screen reader users can understand the content.
Clear Emails Improve Communication
Accessible emails are easier to read, easier to scan, and more effective at communicating information. By taking a few simple steps when writing emails, content creators can help ensure their messages reach and support a wider audience.
Quick Accessibility Check
Before sending an email, ask yourself:
- Is the subject line clear and descriptive?
- Are paragraphs short and easy to scan?
- Do links clearly describe where they go?
- If images are included, is the information available in text?
Accessibility Tip is a series from the Digital Accessibility group, a subcommittee of the University Technology Committee, sharing practical ways to improve digital accessibility and create more inclusive online experiences at Minnesota State Moorhead.