End of Semester Tasks

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December 22, 2017

End of Semester Tasks

Topic: End of Semester Tasks

Introduction

This tutorial outlines the recommended tasks for faculty to complete in D2L Brightspace at the end of a semester. Many of the steps link to other tutorials that can be found on the Instructional Technology Services website (https://www.mnstate.edu/instructional-technology/desire2learn/faculty/).

Choosing which option to use to enter grades into ISRS

You have two options for entering final grades into the official grades record (ISRS) using the eServices Grade and LDA Entry tool:

  • Enter final grades manually into ISRS as in the past, or
  • Use a function that will pull the final grades into ISRS from your course in D2L

Note: Using the functionality to pull grades into ISRS from your course in D2L Brightspace can save time and increase accuracy when posting final grades. However, you need to complete a series of steps before you can successfully pull grades into ISRS.

Choose one of the options below for entering final grades into ISRS:

OPTION 1: Enter final grades manually into ISRS

OPTION 2: Pull final grades into ISRS from your course in D2L Brightspace

Release Final Grades to your Students

Overview: Students see the grades for each grade item but do not see a cumulative final score at the end of the semester. In order to see their final grade, you need to release it.

Refer to the following tutorial and video for instructions:

Export Gradebook

You can export grades from your D2L Brightspace course to an Excel spreadsheet for archival purposes.

NOTE: It is a good practice to export your Grades List during and at the end of the semester so that you have a backup of your Grades.

Refer to the following tutorial and video for instructions:

Check End Date

The End Date is automatically set to the last official day of the semester. Students will not be able to access the course after that date unless you change the course End Date. Changing the date is helpful if you want your students to see their final grades in your course after the End Date.

Complete the following steps to change the course End Date:

  1. Open your course in D2L
  2. Click COURSE ADMIN.
  3. Click Course Offering Information.
  4. Change the date given in the End Date section to the date and time when you want to close access to the
  5. Click Save.

Refer to the following tutorial and video for instructions:

Submit Grades to MSUM (manual process)

Use the following steps to enter final grades manually in ISRS:

  1. Log into eServices using your StarID and
  2. Click Faculty application here to enter the faculty
  3. Click Faculty in the upper left portion of the window to open the
  4. Click Grade & LDA Entry for final grade

Go to the MnSCU ISRS Documentation page and click the link for Grade Entry & LDA for further instructions.

Note: Use the instructions given in Importing Grades into ISRS from D2L Brightspace if you chose to pull grades into ISRS from D2L Brightspace.

Request a Course Shell for Next Semester

Go to the D2L Brightspace Course Request Form at:  https://my.mnstate.edu/ITS/Forms/RequestD2LShell

Enter your StarID and password to login to the form.

Regarding Spring ’18 courses, starting October 18th you can request Spring 2018 courses. After December 19th, 2017 any unrequested courses will have a course shell created automatically. Auto- created courses will be created as a single course shells.

Backup Your Course

Your courses are archived for two years after the course End Date. After that date, MnSCU begins to remove the two-year old courses from the MnSCU system. Although you, as the instructor, will still have access to the course for two years after it has ended, it is considered a “best practice” to have a backup stored of your course for archival purposes. This is especially important when you do not teach the course on a regular basis. To guard against the possibility of losing your course contents, we highly recommend that you backup your course components.

Refer to the following tutorial for instructions:

For More Information

Please contact the Office of Online & Extended Learning at support@mnstate.edu or 218.477.2603 (option 3) if you have questions about this material.

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