Accessibility Tip: Plain Language Improves Accessibility
Plain language means writing in a way that is clear, concise, and easy to understand. When digital content uses plain language, readers can quickly find the information they need and understand what it means.
Using plain language is an important part of accessibility. Clear writing helps people with cognitive disabilities, people who speak English as a second language, and anyone who may be quickly scanning content online.
Why Plain Language Matters
Many people read digital content quickly or on smaller screens. Long sentences, complex wording, and dense paragraphs can make information harder to understand.
Plain language helps remove these barriers by making information easier to read and process.
Clear writing also benefits users who rely on assistive technologies, such as screen readers, which work best with well-structured and straightforward content.
Tips for Writing in Plain Language
Use clear, simple words.
Choose familiar terms instead of technical or complicated language when possible.Keep sentences and paragraphs short.
Breaking information into smaller sections makes content easier to read.Use headings and lists.
Organizing information helps readers quickly scan and understand key points.Focus on the most important information first.
Start with the main message before adding additional details.
Clear Writing Helps Everyone
Plain language improves accessibility, but it also makes communication more effective for all readers. When information is easy to understand, users can find what they need faster and with less frustration.
By writing clearly and organizing information thoughtfully, content creators help ensure that digital content is accessible and useful to a wider audience.
Quick Accessibility Check
Before publishing content, ask yourself:
- Are sentences clear and easy to understand?
- Are paragraphs short and easy to scan?
- Is the most important information presented first?
Accessibility Tip is a series from the Digital Accessibility group, a subcommittee of the University Technology Committee, sharing practical ways to improve digital accessibility and create more inclusive online experiences at Minnesota State Moorhead.