Accessibility Tip: Choosing the Right Tool for Accessible Forms: When a Fillable PDF Makes Sense
When creating a form for employees, students, or the public, it’s important to think beyond the technology and focus on the user experience. Different tools support different needs, and choosing the right option can improve accessibility, usability, and efficiency.
While online forms are often the preferred solution, there are times when a fillable PDF may be the better fit. The right choice depends on your audience, data collection needs, security requirements, maintenance considerations, and accessibility goals.
Before creating your next form, consider:
- Who will use the form?
- What information needs to be collected?
- Will users need to save, print, or share the document?
- Are there security or compliance requirements?
- How will accessibility be supported?
Learn when a fillable PDF makes sense and how to use a decision checklist to choose the best option for your audience.
Explore Form Selection Guidance →
If you’re unsure which form solution is best for your project, contact the Digital Accessibility Group before investing time in development.
Accessibility Tip is a series from the Digital Accessibility group, a subcommittee of the University Technology Committee, sharing practical ways to improve digital accessibility and create more inclusive online experiences at Minnesota State Moorhead.