Due to recent MnSCU policy changes, itemized receipts submitted to the Business Office for travel and/or expense reimbursement are no longer required to be original. Examples of acceptable forms of receipts include, but are not limited to: receipts delivered to the employee electronically, copies, scans, faxes, or original paper receipts. Canceled checks and copies of credit card bills are still not acceptable forms of receipts.  MSUM allows affidavits in lieu of a receipt in very limited circumstances and losing a receipt is not an allowed reason.

Review of expenses by the employee’s supervisor remains the primary control in preventing duplicate expense payments.

MnSCU’s complete travel management procedure.

Specific references to the above changes are in Part 9. and Part 9. Subpart B.