Before Requesting a Room Change, Please Check Available Rooms First

Before Requesting a Room Change, Please Check Available Rooms First

Since Campus Room Scheduling (EMS) is now shared across all Minnesota State colleges and universities in a single system, finding an appropriate alternate room is no longer as simple as selecting the next available space. Employees requesting a room change can help speed up the process by first identifying a suitable alternative room before contacting Scheduling Services Help. Information about browsing locations, filtering rooms, and saving filters is available in the EMS User Guide.

Need to Move Your Event?

Before emailing schedulehelp@mnstate.edu, please:

1. Log in to Campus Room Scheduling (EMS): https://minnstate.bookitadmin.minnstate.edu/
2. Browse available rooms on the desired date and time.
3. Identify one or more alternative rooms that will accommodate your event.
4. Include those room options in your email to Scheduling Services Help.

Providing alternate room suggestions helps us process room change requests more quickly and accurately.

How to Filter for Minnesota State Moorhead Rooms

When searching for available rooms:

1. Select Browse > Locations.
2. Choose your desired date.
3. Click Add/Remove Locations.
4. Remove locations that do not apply.
5. Select only locations that begin with MSUM_. These are Minnesota State Moorhead buildings. The EMS Browse > Locations feature allows users to add or remove locations and apply room filters such as capacity, room type, and features.
6. Apply any additional filters you need, such as:
   • Room capacity
   • Room type
   • Room features
   • Setup type
     
     

Save Your MSUM Filters

If you frequently search for Minnesota State Moorhead rooms, consider saving your filters for future use.

After selecting your MSUM_ locations and preferred search criteria, choose Save Filters. Saved filters will be available the next time you log in, helping you quickly view only Minnesota State Moorhead spaces. The EMS WebApp allows signed-in users to save and reuse filter selections.

Need Assistance?

If you are unable to find a suitable room or have questions about room availability, email schedulehelp@mnstate.edu and include:

• Your event name
• Date and time
• Current room
• The alternate room(s) you identified

This information helps us make changes more efficiently and minimizes scheduling delays.